Introduction

This Privacy Policy describes how we collect, use, store, and protect your personal information when you use our HR recruitment platform. We are committed to protecting your privacy and handling your data responsibly.

Information We Collect

Personal Information You Provide

When you use our platform, you may provide us with the following information:

For Job Seekers:

• Full name and contact information (email address, phone number)
• Resume/CV including employment history, education, skills, and qualifications
• Profile information and professional summaries
• Application materials and cover letters
• Work authorization status and eligibility information
• Preferences regarding job types, locations, and industries

For Employers/Companies:

• Company name and business information
• Contact person details (name, email, phone number)
• Company description and industry information
• Job postings and requirements
• Recruitment preferences and hiring criteria

For All Users:

• Account credentials (username and password – stored encrypted)
• Communication preferences
• Messages sent through our platform

Technical Information

We automatically collect certain technical information when you visit our website:

• IP address
• Browser type and version
• Device information
• Pages visited and time spent on our platform
• Referring website addresses

How We Use Your Information

We use your personal information for the following purposes:

Job Seekers:

• To create and maintain your profile and resume database
• To match you with relevant job opportunities
• To allow employers to view your profile and application materials
• To communicate with you about job opportunities and application status
• To improve our matching algorithms and service quality

Employers/Companies:

• To post and manage job listings
• To provide access to candidate profiles and resumes
• To facilitate communication with job seekers
• To manage your company profile and account

All Users:

• To provide, maintain, and improve our services
• To authenticate your access to our platform
• To respond to your inquiries and provide customer support
• To send important notices about our services
• To ensure platform security and prevent fraud

Cookies and Similar Technologies

Our website uses cookies solely for essential functionality and WordPress operation. We do not use cookies for tracking, advertising, or analytics purposes.

Essential Cookies

We use the following types of cookies necessary for our platform to function:

WordPress Session Cookies:

• Authentication cookies to keep you logged in
• Session management cookies for secure browsing
• CSRF protection tokens for security
• User preferences for site functionality

These cookies are essential for the operation of our platform and cannot be disabled if you wish to use our services. They are automatically deleted when you close your browser or log out.

Cookie Duration:

• Session cookies: Deleted when you close your browser
• Login cookies: Remain for up to 14 days if you choose „Remember Me”

You can control cookies through your browser settings. However, disabling essential cookies may prevent you from accessing certain features of our platform.

Data Sharing and Disclosure

When We Share Your Information

Job Seekers: Your resume and profile information is shared with:

• Registered employers and recruiters who have active job postings
• Companies you specifically apply to through our platform

You have control over your profile visibility and can adjust settings to limit who can view your information.

Employers/Companies: Your job postings and company information are visible to:

• Registered job seekers on our platform
• Public visitors browsing available positions (if you choose public listings)

Third-Party Service Providers

We may share limited data with trusted third-party service providers who assist us in operating our platform, such as:

• Web hosting providers
• Email service providers for transactional communications
• Database management services
• Security and backup services

These providers are contractually obligated to protect your data and use it only for the services they provide to us.

Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or when necessary to:

• Comply with legal obligations
• Protect our rights, property, or safety
• Prevent fraud or security threats
• Enforce our Terms of Service

Data Storage and Security

Data Storage

Your personal information is stored securely on servers located in [Your Server Location/Region]. We implement appropriate technical and organizational measures to protect your data.

Resume and Document Storage:

• All uploaded resumes and documents are stored securely with encrypted transmission
• Access is restricted to authorized users only
• Regular backups are maintained

Security Measures

We implement industry-standard security measures including:

• SSL/TLS encryption for data transmission
• Encrypted password storage
• Regular security updates and patches
• Access controls and authentication
• Monitoring for unauthorized access

However, no method of transmission over the internet is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to provide our services and comply with legal obligations:

Job Seekers:

• Active accounts: Data retained while your account is active
• Inactive accounts: Data may be deleted after 2 years of inactivity
• Deleted accounts: Data permanently removed within 30 days of deletion request

Employers/Companies:

• Active accounts: Data retained while your account is active
• Job postings: Archived after expiration but retained for compliance purposes
• Deleted accounts: Data permanently removed within 30 days of deletion request

Your Rights and Choices

You have the following rights regarding your personal information:

Access and Portability

• Request a copy of your personal data in a structured, machine-readable format
• Access and review the information we hold about you

Correction and Update

• Update your profile information at any time through your account settings
• Request corrections to inaccurate information

Deletion

• Delete your account and associated personal information
• Request removal of specific data from our systems

Restriction and Objection

• Object to certain data processing activities
• Request restriction of processing under specific circumstances

Profile Visibility

• Control who can view your resume and profile
• Choose to make your profile searchable or private
• Opt-out of being contacted by certain employers

To exercise these rights, please contact us at [Your Contact Email].

Children’s Privacy

Our platform is not intended for users under the age of 16. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately, and we will delete it.

International Data Transfers

If you access our platform from outside Romania/European Union, your information may be transferred to and processed in regions with different data protection laws. We ensure appropriate safeguards are in place for such transfers.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes by:

• Posting the updated policy on our website
• Updating the „Last Updated” date
• Sending email notifications for material changes (if you have an account)

Your continued use of our platform after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: contact@hiregreatly.ro
Address: București, România
Phone: +40 727 222 712

For data protection inquiries specifically, you may contact our Data Protection Officer at: [DPO Email]

Complaints

If you believe we have not handled your personal information properly, you have the right to lodge a complaint with:

Romanian National Supervisory Authority for Personal Data Processing (ANSPDCP)
B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, Bucharest, Romania
Website: www.dataprotection.ro

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Summary of Key Points

• We collect personal information you provide (resumes, profiles, job postings)
• We use cookies only for essential WordPress functionality, not for tracking
• Your data is shared only with relevant employers/job seekers based on your choices
• You have full control over your data and can request deletion at any time
• We implement strong security measures to protect your information
• You can contact us anytime with privacy questions or concerns